Privacy Policy | Eonebill

Eonebill — AI Document Platform
Last Updated: June 29, 2026
Effective Date: June 29, 2026

1. Introduction

Welcome to Eonebill ("we," "our," or "us"). Eonebill is an AI-powered document platform designed to help freelancers and small businesses create invoices, contracts, proposals, estimates, and receipts.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application and related services (collectively, the "Service"). Please read this policy carefully. By using Eonebill, you agree to the practices described in this policy.

2. Information We Collect

2.1 Information You Provide Directly

Account Information: Name, email address, and password when you register
Business Information: Business name, logo, address, and company details
Client Information: Names, email addresses, and contact details of your clients that you enter into the app
Financial Documents: Invoice data, contract terms, proposal content, estimates, receipts, and expense records you create
AI and OCR Inputs: Text prompts, business descriptions, client or vendor details, invoice details, estimate details, proposal details, contract details, expense details, receipt images, invoice images, document images, PDF files, website URLs, extracted text, extracted document details, generated email drafts, and related information you choose to submit for AI-assisted document creation, receipt scanning, invoice scanning, OCR, website extraction, AI chat, image generation, analytics, or similar automation features
Payment Information: Stripe Connect account details for receiving payments (we do not store credit card numbers — payments are processed by Stripe)
Profile Information: Profile photo and business preferences

2.2 Information Collected Automatically

Usage Data: How you interact with the app, features used, and actions taken
Device Information: Device type, operating system version, and unique device identifiers
Log Data: IP address, app crashes, and performance data

2.3 Information from Third Parties

Google / Apple Sign-In: If you sign in with Google or Apple, we receive your name and email address from those services
Stripe: Payment processing status and Stripe Connect account information

3. How We Use Your Information

We use the information we collect to:

Provide the Service: Create and manage your documents, process payments, and sync data across devices
AI Features: Power AI-assisted document generation, AI email drafting, AI chat, AI analytics, image generation, website information extraction, and similar automation. When you use these features, the text, URLs, document fields, or media you submit may be sent to the third-party providers listed in Section 4 so they can process your request
OCR and Scanning: When you scan or upload receipts, invoices, PDFs, or document images, those files and extracted text/details may be sent to third-party AI/OCR providers listed in Section 4 for text recognition, classification, and data extraction
Send Notifications: Email notifications about document activity (e.g., when a client views or pays an invoice)
Improve the Service: Analyze usage patterns to enhance features and fix issues
Customer Support: Respond to your inquiries and resolve problems
Legal Compliance: Meet our legal obligations and enforce our terms

4. AI, OCR, and Third-Party Data Processing

Important Notice About AI Features:

Eonebill uses artificial intelligence to generate documents, draft invoice emails, analyze business information, extract information from images and PDFs, and power optional AI demo tools. AI/OCR processing only happens when you choose to use an AI or OCR feature.

Before sending AI/OCR data to a third-party provider, the App explains what will be sent, identifies the third-party provider, and asks for your permission. If you do not agree, Eonebill will not send that prompt, image, PDF, extracted text, URL, or related details for that AI/OCR request, and you can still create or edit documents manually.

Feature	Data sent when you choose the feature	Third-party provider(s)	Purpose
Invoice AI generation and free invoice/quote/estimate/receipt generators	Text prompts, service descriptions, item names, quantities, prices, tax/discount details, dates, customer or company details you include	OpenAI	Parse your prompt and generate structured document draft fields
Invoice item Magic Fill	Product/service name and current line-item description	OpenAI	Generate a clearer invoice line-item description
Invoice email AI drafting	Customer name, company name, invoice number, invoice date, due date, and total amount	OpenAI	Draft an invoice email body
Website/company extraction	Website URL or domain you enter and public website information found from that URL	OpenAI; public logo/favicon lookup services such as Unavatar and Google favicon service	Extract public company name, logo, slogan, email, phone, and address for document branding
Contract and proposal AI generation	Text prompts, project description, client/contractor details, scope, payment terms, dates, amounts, and clauses you include	OpenAI	Generate contract or proposal draft sections
Expense generation, cash-flow forecasts, AI insights, and AI analytics	Expense descriptions, invoice/payment summaries, date ranges, totals, categories, and other business metrics used in the selected report	OpenAI	Generate expense entries, forecasts, summaries, and business insights
Receipt, invoice, PDF, and document OCR	Uploaded receipt/invoice/document images, PDFs, extracted text, merchant/vendor names, dates, totals, taxes, line items, categories, and notes	Anthropic Claude and OpenAI; Google Gemini if enabled as an OCR provider	Recognize receipts or documents and extract structured expense fields
AI text/web content analyzer demo	Website URL, scraped page text, screenshot, and selected model provider	Firecrawl; OpenAI, Google Gemini, DeepSeek, or OpenRouter, depending on your selection	Scrape and summarize public web content
AI chat demo	Chat messages you submit and model selection; if web search is enabled, your query may be sent for web search processing	OpenRouter-compatible models selected in the app; Perplexity Sonar when web search is enabled	Generate chat responses and optional web-search answers
AI image generation demo	Image prompt, selected model, and provider settings	OpenAI, Replicate, fal.ai, or Fireworks AI, depending on your selection	Generate images from your prompt

4.2 Third-Party AI/OCR Providers

The providers currently used or supported by Eonebill AI/OCR features include:

OpenAI: invoice, quote, estimate, receipt, contract, proposal, email, website extraction, analytics, OCR, chat, and image generation features
Anthropic Claude: receipt, invoice, PDF, and document OCR where configured
Google Gemini: OCR and web-content analysis where configured or selected
DeepSeek: web-content analysis where selected
OpenRouter: model routing for AI chat or web-content analysis where selected
Perplexity Sonar: AI chat web-search responses when web search is enabled
Firecrawl: public webpage scraping and screenshots for the AI text/web content analyzer
Replicate, fal.ai, and Fireworks AI: AI image generation where selected
Unavatar and Google favicon service: public website logo or favicon lookup for company branding extraction

Third-party AI/OCR providers process this data according to their own privacy policies and service terms, including OpenAI's privacy policy at https://openai.com/privacy, Anthropic's privacy policy at https://www.anthropic.com/privacy, Google's privacy policy at https://policies.google.com/privacy, and the applicable policies of the other providers listed above.

We use AI/OCR data only to provide the feature you request, such as generating a document, drafting an email, extracting expense details, analyzing public web content, or generating an image. We do not sell your AI prompts, receipt images, invoice images, document images, PDFs, extracted text, URLs, or document details, and we do not use them for advertising tracking.

We do not sell your personal information. We share your information only in the following circumstances:

5.1 Service Providers

Stripe: Payment processing and Stripe Connect for receiving client payments
OpenAI: AI document generation, AI email drafting, website extraction, analytics, AI chat/model processing where selected, image generation where selected, receipt OCR, invoice OCR, document OCR, text recognition, and data extraction
Anthropic Claude: receipt, invoice, PDF, and document OCR where configured
Google Gemini: OCR and AI text analysis where configured or selected
DeepSeek and OpenRouter: AI text analysis and model routing where selected
Perplexity Sonar: AI chat web-search processing when web search is enabled
Firecrawl: public webpage scraping and screenshots for AI text analysis
Replicate, fal.ai, and Fireworks AI: AI image generation where selected
Unavatar and Google favicon service: public logo or favicon lookup for company branding extraction
ZeptoMail: Sending transactional emails (invoice delivery, signature requests)
AWS: Cloud infrastructure and file storage

We require service providers that process personal data on our behalf to provide the same or an equal level of protection for user data as described in this Privacy Policy and required by applicable law. We share only the data needed for the provider to perform the requested service.

5.2 Business Transfers

If Eonebill is acquired or merges with another company, your information may be transferred as part of that transaction. We will notify you before your information becomes subject to a different privacy policy.

5.3 Legal Requirements

We may disclose your information if required by law, court order, or governmental authority, or if we believe disclosure is necessary to protect our rights or the safety of others.

6. Data Retention

Active accounts: We retain your data for as long as your account is active
Deleted accounts: When you delete your account, we permanently delete your personal data and all associated documents within 30 days
Financial records: Some financial transaction data may be retained longer as required by applicable law

7. Data Security

We implement industry-standard security measures to protect your information:

All data transmitted between the app and our servers is encrypted using HTTPS/TLS
Passwords are hashed and never stored in plain text
Access to user data is restricted to authorized personnel only
We regularly review our security practices

However, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security.

8. Your Rights and Choices

Depending on your location, you may have the following rights:

Access: Request a copy of the personal data we hold about you
Correction: Update or correct inaccurate information
Deletion: Request deletion of your account and associated data (available in app under Profile → Delete Account)
Portability: Export your document data
AI/OCR Consent: Decline or withdraw permission for AI/OCR data sharing. If you withdraw permission, Eonebill will not send new AI/OCR requests to third-party AI providers unless you give permission again. Manual document creation and editing remain available
Opt-Out: Unsubscribe from marketing emails at any time

To exercise these rights, contact us at: privacy@eonebill.ai

9. Children's Privacy

Eonebill is not intended for use by children under the age of 13. We do not knowingly collect personal information from children under 13. If we discover that a child under 13 has provided us with personal information, we will promptly delete it.

10. International Data Transfers

Eonebill is operated in the United States. If you are located outside the United States, your information may be transferred to and processed in the United States, where data protection laws may differ from those in your country.

11. California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information we collect, the right to delete your personal information, and the right to opt-out of the sale of your personal information (we do not sell personal information).

12. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by:

Sending an email to your registered address
Displaying a prominent notice in the app

Your continued use of Eonebill after changes are posted constitutes your acceptance of the updated policy.

13. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us:

Eonebill Inc.
Email: privacy@eonebill.ai
Website: https://www.eonebill.ai/privacy

This Privacy Policy is available at https://www.eonebill.ai/privacy