Free PO generator online

Purchase Order Generator

Send your vendor an order they can fulfil without a phone call. Numbered, dated, priced.

Describe the purchase order and let AI fill the form
Order details
Company — buyer
Vendor — supplier
Items ordered
$0.00
Subtotal$0.00
Tax (0%)$0.00
Order total$0.00
Shipping & terms
Live previewUpdates as you type
Your logo
Your business name
Purchase order
Purchase order #
PO-1001
Date
—
Deliver by
—
Vendor
Client name
Ship to
Your company name
DescriptionQtyRateAmount
—1$0.00$0.00
Subtotal$0.00
Tax (0%)$0.00
Order total$0.00
Shipping Standard ground shipping.
Terms Net 30. Reference this PO number on your invoice.
Authorized by
Date
No sign-up needed.

Want to save, track & get paid?

Match POs to vendor invoices automatically and see what you've committed to spend.

Try Eonebill free
Purchase order generator answer

Generate a purchase order before the vendor ships goods

A purchase order generator helps the buyer create a formal PO before delivery. Use this free PO maker to add vendor details, item quantities, agreed prices, delivery instructions, and payment terms so the vendor can accept the order and later match the invoice to the PO.

Start PO generator
free PO
Create a free PO online with buyer, vendor, PO number, line items, delivery notes, and terms.
purchase order generator
Create a PO with buyer, vendor, item, quantity, unit price, and total fields.
free purchase order generator
Use the generator without signup, then download the completed purchase order.
purchase order generator free
Create a free PO online with itemized quantities, unit prices, totals, and delivery notes.
free PO generator
Build a vendor-ready PO in your browser and keep the PO number for invoice matching.
online PO generator
Use the online PO generator to create the order before the vendor ships goods or starts work.
PO number generator
Enter a unique PO number or use a sequence such as PO-2026-001 so the vendor invoice can be matched back to the order.
purchase order number generator
Use a purchase order number to connect approval, receiving, vendor billing, and payment records in one audit trail.
generate purchase order
Generate a purchase order online by adding buyer, supplier, line items, quantities, prices, delivery details, and approval notes.
create PO file online
Create the PO in your browser, review the order details, and download the finished file for your vendor or finance team.
free online purchase order generator
Create a purchase order online for free, then download a finished PDF for vendor approval.
purchase order online
Generate a purchase order online before the vendor ships goods or starts work.
purchase order template
Use the template hub when you want Word, Excel, PDF, Google Docs, or Google Sheets formats.
purchase order sample
Use the sample format to see the buyer, vendor, PO number, line item, total, delivery, and approval fields before creating your own PO.
purchase order format
Follow a clear PO format: buyer, supplier, PO number, order date, ship-to details, itemized quantities, unit prices, terms, and approvals.
free sample purchase order
Start with the free generator for a finished PO, or open the template hub when you need reusable sample files.
PO to invoice
Once goods are received, reference the PO number on the matching vendor invoice.
Purchase order, template, and invoice workflow

Pick the right PO document for the buying step

Purchase order searches split between online creation, reusable templates, and invoice matching. Use this generator when you need a finished PO now, use templates for reusable formats, and use invoices after goods or services are delivered.

Generate a PO online

Use the generator when you need a finished purchase order PDF with buyer, vendor, item, quantity, price, and delivery details.

Use PO generator →

Download a PO template

Use the template hub when you want reusable Word, Excel, PDF, Google Docs, or Google Sheets formats.

Browse PO templates →

Match PO to invoice

After the vendor delivers, reference the PO number on the invoice so finance can reconcile what was ordered and billed.

Create matching invoice →
Required purchase details

What should a standard PO template include?

A standard purchase order records the buyer's approved request before a vendor supplies goods or services. It gives the vendor, receiving team, and accounts payable team one reference for confirming what was ordered and matching the later invoice.

Buyer and vendor

Legal names, billing contacts, addresses, and the vendor account or supplier reference when one is used.

Order identity

A unique PO number, order date, requester, department or project, and the authorized buyer or approver.

Delivery details

Ship-to location, requested delivery date, delivery method, and any receiving instructions.

Items and services

Clear descriptions or SKUs, quantities, units, unit prices, and the agreed scope for service lines.

Totals

Currency, subtotal, discounts, tax, shipping or other approved charges, and the final order total.

Terms and references

Payment terms, contract or quote reference, approval details, and notes the vendor needs before fulfillment.

Purchase order sample and format

Use a standard PO sample before sending the order

A clean purchase order format helps the buyer, vendor, and finance team agree on what was ordered before an invoice arrives. Use the generator for a finished PDF, or use template files when you need a reusable sample purchase order.

Purchase order sample

Preview the structure before you send a PO: buyer details, supplier details, PO number, date, itemized goods or services, totals, and notes.

Create sample PO →

Purchase order format

Use a consistent format so vendors and finance teams can match what was ordered, received, and billed.

View PO format templates →

Free sample purchase order

Draft a PO in the browser for free, then download the completed document when the buyer and vendor details are ready.

Start free sample →

PO number generator

Use a unique PO number such as PO-2026-001 so receiving, vendor invoices, approvals, and payments stay connected.

Create numbered PO →

Purchase order template Word

Choose reusable Word, Excel, PDF, Google Docs, or Google Sheets purchase order templates when you need an offline file.

Browse template files →

Purchase Order vs. Invoice: What's the Difference?

A purchase order (PO) is a document you send to a vendor BEFORE you receive goods or services. It formally requests items, specifies quantities, and locks in pricing. Think of it as your shopping list with legal weight—it creates a binding agreement on agreed terms.

An invoice, by contrast, is what the vendor sends YOU after delivering goods or services. It requests payment based on what was actually delivered (which might differ from what you ordered). The invoice is the "bill" requesting money.

When should you use a purchase order? Any time you're making a significant business purchase—office equipment, software subscriptions with committed spend, bulk inventory, or contracted services. A PO protects both parties: you're guaranteed the price you agreed to, and the vendor is guaranteed a committed buyer.

For freelancers, POs are especially useful when working with agencies or larger clients who have formal procurement processes. Many enterprise companies literally cannot pay you without a PO number attached to the invoice. Creating professional POs signals business maturity and makes you look like a real company—because real companies use POs.

The key takeaway: a PO goes FROM you TO your vendor (before the purchase). An invoice goes FROM your vendor TO you (after the purchase). Eonebill helps you manage both documents, keeping your financial records organized and making tax time dramatically less painful.

Common Purchase Order Scenarios

Real-world examples of purchase orders across different industries

Office Supplies Purchase
Routine procurement from an office supply vendor
Vendor: Staples Pro
ItemQtyUnit PriceTotal
Printer paper (case of 10 reams)5$45.00$225.00
Ink cartridges (black, high-yield)10$55.00$550.00
Desk organizers set8$18.50$148.00
PO Total$2,400.00
Construction Materials
Building materials for a commercial renovation project
Vendor: BuildPro Supply Co.
ItemQtyUnit PriceTotal
Plywood sheets (4x8 ft, 3/4")50$65.00$3250.00
Drywall panels (4x12 ft)80$22.00$1760.00
Steel beams (20 ft lengths)12$420.00$5040.00
Concrete mix (80 lb bags)40$8.50$340.00
PO Total$15,000.00
IT Equipment
Computer equipment for a new employee onboarding batch
Vendor: TechDirect Solutions
ItemQtyUnit PriceTotal
Laptop (15" MacBook Pro equivalent)5$1299.00$6495.00
USB-C docking station5$180.00$900.00
27" 4K monitor5$320.00$1600.00
Wireless keyboard + mouse combo5$89.00$445.00
PO Total$8,500.00
Try Eonebill FreeView Pricing

Frequently Asked Questions