Free purchase order templates

Purchase Order Templates

Free Purchase Order Templates

Professional purchase order templates for U.S. businesses. Request goods and services with clear pricing, quantities, and delivery terms.

No signup required

U.S. procurement standard

PDF export

Unit pricing with totals

Template Collection

Choose your purchase order style

Click any template to open the live editor, preview the design, and export as PDF.

Standard procurement

Purchase Order Template

A professional purchase order template for requesting goods and services. Includes item descriptions, quantities, unit prices, and order totals.

Itemized procurement

Detailed Purchase Order

A detailed purchase order with extended line items for large procurement orders. Includes SKU references, payment terms, and shipping instructions.

Premium dark theme

Dark Purchase Order

A bold dark-themed purchase order with a full-width dark sidebar and high-contrast layout. Ideal for tech companies and modern brands.

Friendly warm tones

Warm Purchase Order

A warm-toned purchase order with earthy accent stripes and a welcoming layout. Perfect for food service, hospitality, and creative agencies.

Enterprise procurement

Corporate Purchase Order

A structured corporate purchase order with a two-tone header, department fields, and formal approval workflow. Built for enterprise procurement teams.

Purchase Order vs Invoice vs Quote

Three documents with different roles in the procurement workflow.

Purchase Order

A formal request from the buyer to the vendor to supply goods or services at agreed prices. Becomes binding once accepted.

Before goods are delivered

Quote

A fixed-price offer from the vendor. Once the buyer accepts, it often leads to a purchase order being issued.

Before the PO is issued

Invoice

A request for payment from the vendor after delivery. References the original PO number for reconciliation.

After goods are delivered

PO to Invoice

From purchase order to invoice in one click

Create a purchase order, receive the goods, then convert it directly to an invoice — no re-entry needed. Eonebill keeps everything connected.

Create purchase order

List items, quantities, prices, and delivery requirements.

Receive goods

Vendor delivers items referenced by your PO number.

Convert to invoice

One click generates an invoice matching your PO for fast payment.

Frequently Asked Questions

What is a purchase order?

A purchase order (PO) is a commercial document issued by a buyer to a seller, indicating the type, quantity, and agreed price for products or services. It becomes a legally binding contract once the seller accepts it.

What is the difference between a purchase order and an invoice?

A purchase order is created by the buyer before goods or services are delivered — it authorizes the purchase. An invoice is created by the seller after delivery — it requests payment. The PO comes first, the invoice follows.

Is a purchase order legally binding?

A purchase order becomes a legally binding contract once the seller accepts it. It commits the buyer to pay for the specified goods or services at the agreed price and terms.

What should a purchase order include?

A standard purchase order includes: PO number, buyer and vendor details, item descriptions with quantities and unit prices, delivery date, payment terms, shipping instructions, and authorized signatures.

Can I convert a purchase order to an invoice?

Yes. Once goods are delivered and accepted, the vendor can reference the PO number to create a matching invoice. Eonebill makes this seamless with PO-to-invoice conversion.