Free Delivery Note Template for Word, Excel, PDF, and Google Docs
Record ordered, delivered, accepted, damaged, and rejected quantities with a reusable goods received note sample. Choose a downloadable format or create one delivery note online.
Record what was sent and what the buyer actually received
A supplier sends a delivery note with the shipment. The buyer uses a goods received note (GRN) to confirm received items, quantities, condition, shortages, and the related purchase order. Use this page for reusable delivery note templates in Word, Excel, PDF, Google Docs, and Google Sheets. Use the online generator only when you need to create a single delivery note immediately.
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4 templatesDelivery Note vs Packing Slip vs Invoice
Three shipping documents with different purposes in the supply chain.
From delivery to invoice in one click
Create a delivery note, confirm receipt, then convert it directly to an invoice — no re-entry needed. Eonebill keeps everything connected.
Frequently Asked Questions
What is a goods received note?
A goods received note, or GRN, records the items and quantities a buyer actually received from a supplier. It normally includes the purchase order reference, delivery date, condition or discrepancy notes, and the name or signature of the person who checked the delivery.
Is a goods received note the same as a delivery note?
They describe the same shipment from different sides. The supplier issues a delivery note listing what was sent; the buyer creates or signs a goods received note to confirm what arrived and record shortages, damage, or rejected items.
What is a delivery note?
A delivery note is a document that accompanies a shipment of goods. It lists the items delivered, their quantities, and is signed by the recipient to confirm receipt. Unlike an invoice, a delivery note does not include pricing.
What is the difference between a delivery note and an invoice?
A delivery note confirms what was physically shipped and received — it lists items and quantities but no prices. An invoice is a request for payment that includes pricing, taxes, and payment terms. The delivery note comes first; the invoice follows.
Is a delivery note legally required in the U.S.?
Delivery notes are not legally required in most U.S. transactions, but they are considered best practice in B2B shipping. They serve as proof of delivery and help resolve disputes over missing or damaged goods.
What should a delivery note include?
A standard U.S. delivery note includes: sender (ship-from) address, recipient (ship-to) address, delivery note number, date, PO or order reference, itemized list with descriptions and quantities, and a signature block for proof of receipt.
Can I convert a delivery note to an invoice?
Yes. Once delivery is confirmed, you can convert the delivery note into an invoice by adding unit prices, taxes, and payment terms. Eonebill makes this workflow seamless.
Do you have a delivery note sample?
Yes. The delivery note template hub includes simple delivery note samples with sender, recipient, delivery date, order reference, item list, quantities, and signature fields.
Should I use a delivery note template or the delivery note generator?
Use a delivery note template when you want a reusable Word, Excel, PDF, Google Docs, or Google Sheets format. Use the free delivery note generator when you need to create one delivery note online right away.
Can I download a delivery note template for free?
Yes. You can use free delivery note templates in Word, Excel, PDF, Google Docs, and Google Sheets formats, or create a single delivery note online with the generator.
Do you have a sample delivery note template?
Yes. Use a sample delivery note template when you want to see the expected fields before editing: sender, recipient, delivery date, order reference, item descriptions, quantities, and recipient signature.
Is a delivery note the same as proof of delivery?
A delivery note can become proof of delivery when the recipient signs it or confirms receipt. For stricter proof-of-delivery workflows, include a signature block, received-by name, date, condition notes, and delivery reference number.
Can I download delivery note templates in Word or Excel?
Yes. Eonebill provides delivery note templates in Word, Excel, PDF, Google Docs, and Google Sheets formats so you can choose the workflow that fits your business.
When should I use a Word delivery note template?
Use a Word delivery note template when you want an editable document that is easy to customize, print, email, or save as PDF after filling in shipment details.
When should I use an Excel delivery note template?
Use an Excel delivery note template when you need spreadsheet rows, quantity tracking, formulas, or a reusable delivery log for multiple shipments.