Shipment Templates

Delivery Note Templates

Choose a layout for your shipment, record item quantities and receipt details, and review Word, Excel, and PDF workflows before export.

Compare formatsCreate a delivery note
Shipment details
Receipt confirmation
Online generator
Goods received note and delivery note answer

Record what was sent and what the buyer actually received

A supplier sends a delivery note with the shipment. The buyer uses a goods received note (GRN) to confirm received items, quantities, condition, shortages, and the related purchase order. Choose a document layout for a printable record or a spreadsheet workflow for repeated item rows. The online generator is a separate option for a one-off delivery note.

The templates below open a live editor. Template Studio exports require sign-in and are subject to account limits. This hub does not provide direct DOCX or XLSX downloads; use the field checklist to prepare your own Word or Excel document.

View the Word and Excel field checklist
View delivery note sampleCreate one delivery note online
Purchase invoice meaningCredit note templateInvoice templates
Word
For an editable document. Start with the field checklist below and add an item table in your own document; no direct DOCX file is provided here.
Excel
For repeated item rows and quantity checks. Keep ordered, delivered, and received quantities in separate columns; no direct XLSX file is provided here.
PDF
For a fixed-layout delivery record. The online generator has a PDF control; Template Studio requires sign-in for export.
Google Docs
For a shared document. Use the same sender, recipient, item, and receipt fields when building a document in your Google account.
Google Sheets
For a shared shipment log. Keep one delivery reference per shipment and record quantity differences without overwriting the original order.
3 Delivery Note Styles

Find the perfect delivery note style

Click any template to open the live editor, preview the design, and review shipment fields. Sign in to export from Template Studio.

BY STYLE

3 styles
boldDelivery Note TemplatecleanDelivery Note TemplatedetailedDelivery Note Template

Fields for a Word or Excel delivery note

Use these fields when preparing your own document or spreadsheet. Keep the shipment record separate from a payment request.

Shipment reference
Delivery note number, shipment date, purchase order or customer order reference.
Sender and recipient
Business names, ship-from and ship-to addresses, and delivery contact.
Item table
Item code, description, quantity ordered, quantity sent, quantity received, and unit of measure.
Receipt confirmation
Received-by name, signature or confirmation, date, and notes for missing, damaged, or rejected goods.

Delivery Note vs Packing Slip vs Invoice

Three shipping documents with different purposes in the supply chain.

Delivery Note
Accompanies a shipment to confirm what items and quantities were sent. Signed by the recipient as proof of delivery.
Sent with the shipment
Packing Slip
An internal document placed inside the package listing contents. Helps the recipient verify the order without pricing details.
Inside the package
Invoice
A formal request for payment that includes unit prices, taxes, and payment terms. Sent separately from the shipment.
After delivery is confirmed
Delivery to Invoice

Keep shipment records and billing consistent

Confirm what arrived, then use the checked quantities and order reference when preparing an invoice. Review the billing details separately; these links do not transfer document data.

Create delivery note
List items, quantities, and shipping details for your order.
Confirm delivery
Recipient signs the delivery note as proof of receipt.
Prepare the invoice
Use confirmed quantities, then add agreed prices and payment terms in a separate invoice.

Frequently Asked Questions

What is a goods received note?

A goods received note, or GRN, records the items and quantities a buyer actually received from a supplier. It normally includes the purchase order reference, delivery date, condition or discrepancy notes, and the name or signature of the person who checked the delivery.

Is a goods received note the same as a delivery note?

They describe the same shipment from different sides. The supplier issues a delivery note listing what was sent; the buyer creates or signs a goods received note to confirm what arrived and record shortages, damage, or rejected items.

What is a delivery note?

A delivery note accompanies a shipment and lists the goods and quantities sent. It can include a received-by name, signature, date, and condition notes to record receipt. It is not a request for payment.

What is the difference between a delivery note and an invoice?

A delivery note records shipment contents and can be used to confirm receipt. An invoice requests payment and includes prices, taxes where applicable, and payment terms. Their timing depends on the order and billing agreement.

How do I record a short or damaged delivery?

Keep the quantity sent separate from the quantity received and accepted. Note missing, damaged, or rejected items, the delivery reference, and who checked the shipment. Do not sign for an unchanged quantity if the actual delivery differs.

What should a delivery note include?

A standard U.S. delivery note includes: sender (ship-from) address, recipient (ship-to) address, delivery note number, date, PO or order reference, itemized list with descriptions and quantities, and a signature block for proof of receipt.

Can I convert a delivery note to an invoice?

Use the confirmed delivery details as a reference when preparing a separate invoice. Check quantities and add prices, payment terms, and any applicable tax. The links on this page do not automatically transfer delivery note data into an invoice.

Do you have a delivery note sample?

Yes. The delivery note template hub includes simple delivery note samples with sender, recipient, delivery date, order reference, item list, quantities, and signature fields.

Should I use a delivery note template or the delivery note generator?

Browse templates to compare document layouts and format-specific workflows. Use the delivery note generator to enter shipment details and create a one-off document online. Template Studio exports require sign-in and are subject to account limits.

Can I download a delivery note template for free?

You can browse the templates and edit a preview before signing in. Template Studio exports require sign-in and are subject to account limits. For a one-off delivery note, the online generator has PDF and PNG download controls.

Do you have a sample delivery note template?

Yes. Use a sample delivery note template when you want to see the expected fields before editing: sender, recipient, delivery date, order reference, item descriptions, quantities, and recipient signature.

Is a delivery note the same as proof of delivery?

A delivery note can become proof of delivery when the recipient signs it or confirms receipt. For stricter proof-of-delivery workflows, include a signature block, received-by name, date, condition notes, and delivery reference number.

Can I download delivery note templates in Word or Excel?

This hub does not provide direct DOCX or XLSX downloads. Use the field checklist to prepare a document in Word or a spreadsheet in Excel. The linked online generator offers PDF and PNG controls. Template Studio Word and Excel actions depend on linked Google documents and are not guaranteed for every template.

When should I use a Word delivery note template?

Use a Word delivery note template when you want an editable document that is easy to customize, print, email, or save as PDF after filling in shipment details.

When should I use an Excel delivery note template?

Use an Excel delivery note template when you need spreadsheet rows, quantity tracking, formulas, or a reusable delivery log for multiple shipments.