What to Include on a Proforma Invoice
A proforma invoice should include all the information a commercial invoice would carry — except it is marked as preliminary and not a demand for payment.
- Seller information — your business name, address, and contact
- Buyer information — client or customer name and address
- Proforma invoice number and date
- Description of goods or services
- Quantities and unit prices
- Total estimated value (in the agreed currency)
- Payment terms (e.g., 50% deposit, balance on delivery)
- Shipping terms and expected delivery date
- Country of origin (for international shipments)
- Clause: "This is a proforma invoice and does not constitute a commercial invoice."