Delivery Note Generator
Create professional delivery notes for your shipments. Add product details, quantities, and delivery information. Print or share as PDF.
Fill in the form and click generate to preview your delivery note
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What Is a Delivery Note? A Guide for Logistics & E-commerce
A delivery note (also called a dispatch note or shipping note) is a document that travels with your shipment listing every item included. Unlike an invoice, a delivery note does not request payment—it is purely a record of the physical goods in transit.
Delivery Note vs. Invoice
The key difference is purpose. An invoice is a financial document requesting payment; a delivery note is a logistical document confirming physical transfer. You might send an invoice separately from or alongside your delivery note. Many businesses include both: the delivery note goes in the box, the invoice goes via email.
Key Fields on a Delivery Note
- Sender and recipient names and full addresses
- Order or reference number
- Date of shipment and expected delivery
- Itemized list with quantities and units
- Condition of goods on receipt
- Signature lines for both parties
Why Logistics Teams Rely on Delivery Notes
In logistics, delivery notes prevent disputes. If a customer claims an item was missing, your signed delivery note is your proof that the correct quantity was handed over. For B2B suppliers, delivery notes are essential for inventory management and reconciliation against purchase orders.
Frequently Asked Questions
A delivery note (also called a dispatch note or shipping note) is a document that accompanies a shipment listing the items being delivered. It confirms that goods were sent and serves as proof of delivery for both the seller and the buyer.
A delivery note proves that goods were physically delivered—it lists items, quantities, and shipping details but does not request payment. An invoice is a formal request for payment that includes prices, payment terms, and billing information. A delivery note is about the physical transfer of goods; an invoice is about the financial transaction.
A delivery note should include: sender and recipient names/addresses, order or reference number, delivery date, a detailed list of items with quantities and units, the condition of goods, and any special handling instructions. Signatures from both parties confirm receipt.
Use a delivery note whenever you ship physical goods to a customer—whether it is a single package or a large freight shipment. They are especially important in e-commerce, wholesale, manufacturing, and any B2B product delivery. They protect both parties in case of disputes about what was received.
Yes. Once you have generated your delivery note using this tool, you can print it directly to PDF from your browser. Use the print function (Ctrl/Cmd + P) and select "Save as PDF" as the destination. Eonebill also offers PDF export options in its full invoicing platform.