Sample Repair Invoice
| Description | Qty | Unit Price | Amount |
|---|---|---|---|
| Diagnostic / inspection fee | 1 | $95.00 | $95.00 |
| Replacement compressor (R-410A, 3.5 ton) | 1 | $1,250.00 | $1,250.00 |
| Refrigerant R-410A (per lb) | 8 | $45.00 | $360.00 |
| Labor — HVAC technician | 4 hrs | $95.00/hr | $380.00 |
| Shop supplies / environmental fee | 1 | $25.00 | $25.00 |
| Trip / delivery charge | 1 | $75.00 | $75.00 |
| Subtotal | $2,185.00 | ||
| Tax (8.25%) | $180.26 | ||
| Total Due | $2,365.26 |
What to Include on a Repair Invoice
- Your business name, address, and phone
- Client name, address, and contact info
- Item or equipment serviced with make, model, serial number
- Diagnosis description and work performed
- Parts used with part numbers and costs
- Labor hours and hourly rate
- Diagnostic or inspection fee
- Shop supplies or environmental fees
- Trip or delivery charges
- Subtotal, tax, and total due
- Payment terms and warranty notes