Product Hunt

Free Deposit Invoice Templates | Down Payment & Deposit Billing

Why Use a Deposit Invoice

Deposits protect your business by securing commitment before you begin work on custom orders, large projects, or time-intensive services. A clear deposit invoice sets expectations upfront, reduces no-shows and cancellations, and gives clients a professional record of their payment obligation.

Our free deposit invoice templates include everything you need: contract total, deposit amount or percentage, payment deadline, and a clear balance due — so you can start work with confidence.

What to Include on a Deposit Invoice

Your business name and contact info — who is requesting the deposit
Client name and address — who is placing the order
Total contract or project amount — full value of goods or services
Deposit amount or percentage — how much is due upfront
Payment deadline — when the deposit must be received
Description of what the deposit secures — project, order, or service being reserved
Remaining balance and due date — when the rest is payable
Refund or cancellation policy — terms for returning the deposit if applicable

Popular Deposit Invoice Templates

What to Include

**Standard Deposit Invoice** — Clean format showing contract total, deposit amount, and remaining balance due.
**Percentage-Based Deposit** — Auto-calculates deposit and balance from a percentage input — great for custom orders.
**Progress Payment Invoice** — Multi-installment format with lines for deposit, second payment, and final balance.
**Custom Order Deposit** — For bespoke or made-to-order products with deposit securing materials and production time.
**Event Service Deposit** — Wedding and event services deposit with cancellation timeline and refund policy fields.

Download free template →

When to Use

Billing clients after completing a consultation, audit, filing, case milestone, treatment session, or advisory engagement
Requesting retainer replenishment when a client's retainer balance falls below the minimum threshold agreed in your engagement letter
Sending monthly or milestone-based invoices for ongoing advisory, legal, accounting, therapy, or marketing retainer relationships
Issuing a final invoice at the close of a legal case, real estate transaction, tax year, treatment plan, or project engagement

Download free template →

Pro Tips

Reference specific services, dates, and matter or case numbers on every line item — vague descriptions like 'professional services' are the single most common cause of delayed payment in professional service billing
For retainer clients, send invoices on the same date each month without exception — predictability in billing builds trust and makes it easier for clients to budget and approve payment quickly
For regulated professions — law, medicine, accounting, financial advisory — ensure your invoice format and terminology comply with your state licensing board's billing requirements
Include a brief plain-language description of what each service accomplished for the client (e.g., 'Prepared and filed Q1 payroll tax returns') — outcome-oriented descriptions reinforce value and reduce disputes

Download free template →

Frequently Asked Questions

Everything you need to know about professional-services invoices

Are deposit invoice templates free?

Yes, all of our deposit invoice templates are completely free to download and use. No attribution or signup required.

What should a deposit invoice include?

A deposit invoice should include: your business name and contact info, client name and address, total contract amount, deposit amount requested, deposit percentage (if applicable), deadline for deposit payment, description of what the deposit secures, and the remaining balance due.

What is a typical deposit percentage?

Typical deposits range from 10–50% depending on the industry. Retail orders often require 30–50% upfront. Service contracts and custom work commonly ask for 25–50%. Large projects or custom manufacturing may require 50% or more.

Should a deposit invoice include a cancellation policy?

Yes. Including a clear cancellation or refund policy on your deposit invoice protects both parties and sets clear expectations about what happens if the project is cancelled.

✓Trusted by 50,000+ freelancers

★4.8 on Product Hunt

✓No credit card required

✓Free forever plan

Ready to send professional invoices?

Create your first invoice free — no credit card required.

⚡ AI-powered🆓 Free to start💳 No credit card required