Sample H2

Families usually request tutoring estimates when they need a clear breakdown of session frequency, subject coverage, and the total projected cost for a semester or exam period. A realistic tutoring estimate should identify whether services are one-on-one or small group, the expected session length, and any separate charges for initial assessment, progress reports, or customized study materials. For example, a high school algebra and chemistry support plan might include two 60-minute sessions each week at $80 per session, a one-time diagnostic assessment at $95, and monthly progress summaries for $40 each. Over a 12-week term, that structure helps parents understand the commitment before lessons begin and avoids confusion about what is included. It is also useful to note whether tutoring is delivered online or in person, since travel time, platform subscriptions, or printed worksheets can affect pricing. Strong estimates keep the language practical and specific, giving clients enough detail to compare options, approve the budget, and move forward without repeated back-and-forth about scope.

Free Tutoring Estimate in PDF

Why Choose PDF for Your Tutoring Estimate

PDF estimates are the professional format for presenting session pricing to clients. A PDF renders your estimate exactly as designed on every device, looks polished when printed, and cannot be accidentally modified after issuance.

PDF is the standard for tutors presenting hourly or package pricing to parents of school-age students, university students, and corporate clients. It is also the format expected by schools, colleges, and employee education benefit programs.

With Eonebill, generate a professional PDF estimate in seconds — with your branding, session pricing, subject coverage, and terms formatted correctly for your practice.

Limitation: PDF is not editable. Use the finalized PDF for client records; keep an editable copy for your scheduling system.

PDF Format — Pros & Cons

Tutoring Estimate — What to Include

Every professional tutoring estimate should include:

• Initial assessment fee — comprehensive evaluation of current level and learning gaps
• Session rate — per session or per hour, clearly specifying duration
• Subject and level — specific subjects and year/grade levels covered
• Session frequency — weekly, fortnightly, or as-needed
• Session format — in-person or online, and the platform used
• Group discount structure — if group sessions are offered, per-student rate vs one-on-one
• Materials and resources — whether practice worksheets, textbooks, and online resources are included
• Progress reporting — term-end or monthly narrative reports, if applicable
• Cancellation and rescheduling policy — clearly stated

Payment Terms: Sessions are typically paid in advance (per session or as a package of sessions). Monthly packages are invoiced at the start of the month. Always specify your policy on missed sessions and refund conditions.

Sample

The Patterson family in Austin, Texas engaged Bright Path Tutoring for their Year 11 daughter, Sophie, who was studying Mathematics Methods, Physics, and English Language at a competitive public high school. Sophie's mid-year exams were approaching and she needed intensive support in Mathematics Methods, which was affecting her overall GPA.

Initial academic assessment (90 minutes): $185

Includes: evaluation of current grades, identification of knowledge gaps in calculus and functions, review of previous exam errors, and development of a 10-week exam preparation plan.

Mathematics Methods tutoring — 2 sessions/week × 10 weeks:

Session rate: $95/90-minute session × 20 sessions = $1,900

Discount for 10-week commitment (applied at 10%): $1,900 × 0.90 = $1,710

Physics tutoring — 1 session/week × 10 weeks:

Session rate: $95/90-minute session × 10 sessions = $950

Online platform subscription (Bright Path Learning Portal with recorded sessions and practice worksheets): $120 for 10 weeks

Session materials (printed practice exams and formula sheets): $45

Total estimate: $3,010

Sessions were conducted online via Zoom with shared Miro whiteboard. Bright Path provided a written progress report after the first four sessions and a full post-exam analysis. The Pattersons paid for all 10 weeks upfront with a 5% pre-payment discount ($3,010 × 0.95 = $2,859.50). The cancellation policy allowed rescheduling with 24 hours' notice; sessions missed without notice were forfeited. Sophie sat for her exams in June, improving her Mathematics Methods result by two grade levels.

Tutoring Estimate — Industry Overview

The private tutoring market in the United States generates over $10 billion annually and has grown significantly since 2020, driven by increased competition for college admissions, the proliferation of online tutoring platforms, and post-pandemic learning gaps. The majority of tutoring is in mathematics, science, and test preparation (SAT, ACT, AP exams).

Key pricing factors include: the tutor's qualifications (certified teacher vs. graduate student vs. peer tutor — a significant price spread), the subject and level (exam prep and advanced sciences command premiums), the format (online versus in-person), and the geographic market (tutors in major metros charge 30–50% more than in smaller cities). Tutors who hold state teaching certifications or advanced degrees in their subject area can command the highest rates.

Professional tutors and tutoring companies that provide clear, itemized PDF estimates — with session rates, subject coverage, cancellation policies, and reporting deliverables clearly defined — are perceived as more trustworthy and professional than those who quote verbally. This documentation also supports parents claiming education tax credits or using employer education benefits.

How to Use This Tutoring PDF Template

1. Download the template — click the download button below
2. Open in PDF reader — Adobe Acrobat, PDF Viewer, or any compatible application
3. Add your business details — tutor name or company, qualifications, address, and contact
4. Fill in student information — student name, year/grade, subjects, and current level
5. Enter session details — subject, frequency, duration, and hourly/session rate
6. Specify format and tools — in-person or online, and the platform used
7. Customize terms — cancellation policy, payment schedule, and any minimum commitment
8. Export or share — save as finalized PDF for client records and scheduling

Why Use PDF for Tutoring Estimates

PDF estimates present your services professionally and cannot be accidentally modified after agreement. A clear PDF estimate with defined session rates and cancellation policies protects both the tutor and the client, sets clear expectations, and supports the documentation required for education benefit reimbursement.

Other Tutoring Estimate Formats

Word | Excel | Google Docs | Google Sheets

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