Free Moving Company Quote Templates
Download free moving quote templates for local, long-distance, and commercial moves. Hourly labor and flat project-rate formats — all free to use.
How Moving Companies Use Quotes
Moving quotes fall into two models: hourly (common for local/intrastate moves, typically $100–$250/hr for a 2-person crew + truck) and flat rate (common for long-distance, interstate, and commercial moves, based on weight and distance).
Non-binding vs. binding quotes are a critical distinction. A non-binding estimate is the best approximation — final cost depends on actual weight/time. A binding quote locks in the price regardless of actual weight or hours, protecting the customer from surprises.
Always conduct a visual or video walkthrough before quoting a long-distance or commercial move. Phone or online estimates based on home descriptions are prone to disputes when the truck actually arrives and the load differs from what was described.
What to Include on a Moving Quote
- Mover name, USDOT number, and state license — Required for interstate movers under FMCSA regulations
- Customer name, phone, and current/destination addresses — Origin and delivery city/state, plus inventory of major items
- Move type and scope — Local, long-distance, interstate, commercial, or international
- Estimated weight or inventory — Approximate cubic feet or estimated weight of household goods
- Labor hours or estimated weight — Crew size, hours, and estimated weight for rate calculation
- Packing and materials — Boxes, packing paper, tape, mattress bags, and full-pack service
- Accessorial charges — Stairs, long carries, shuttle service, crane moves, crating
- Storage — Short-term or long-term storage if goods won't be delivered immediately
- Insurance/valuation — Basic liability (released value) or full declared value coverage
- Binding vs. non-binding — Clearly state whether the quote is guaranteed or subject to adjustment
Other Quote Formats
FAQ
What's the difference between binding and non-binding moving quotes?
A binding quote guarantees the total price regardless of actual weight or hours — the customer pays exactly what was quoted. A non-binding (or "estimate") quote is based on the mover's best assessment; the final price adjusts up or down based on actual weight (interstate) or time (local). Interstate moves are regulated by FMCSA and must provide a Binding Estimate option.
How do movers calculate quotes?
Local moves are typically quoted hourly ($100–$250/hr for 2 movers + truck). Long-distance and interstate moves are quoted by weight x rate per mile plus optional accessorials. Commercial moves are often quoted as a flat project rate based on scope and timeline.
Are moving company quote templates free?
Yes. All moving company quote templates on Eonebill are completely free to download, edit, and use for any moving business purpose.
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