Free Flooring Estimate Template

Flooring is a major investment for any property, and property owners want to understand exactly what they are paying for before the first plank is laid or the first tile is set. This free flooring estimate template gives professional flooring contractors a complete, professional format for quoting hardwood, laminate, vinyl plank, ceramic tile, and carpet installation projects.

The template covers accurate square footage calculations, material specifications by product type, subfloor assessment and repair costs, labor breakdowns, and clear warranty and payment terms. It is designed to help contractors present detailed, professional estimates that set clear expectations and prevent scope disputes.

What Is a Flooring Estimate?

A flooring estimate is a document prepared by a flooring contractor that communicates the expected cost of flooring installation, repair, or replacement. It is based on an on-site measurement visit where the contractor assesses the existing floor, measures the space accurately, discusses flooring options with the client, and develops a complete scope of work.

The estimate must account for all costs associated with the project: not just the flooring material itself, but also removal and disposal of existing flooring, subfloor preparation, underlayment, trim and transitions, and labor. A professional estimate makes all of these costs visible to the client so there are no surprises on installation day.

Key Sections of a Flooring Estimate

Contractor Information — Company name, contact details, state contractor license (where required), and proof of insurance.

Client and Property Information — Client name, property address, room(s) to be floored, and the date of measurement.

Existing Floor Assessment — Description of the current flooring and subfloor condition. Note any moisture issues, uneven surfaces, or repairs needed.

Measurement Summary — Room-by-room square footage breakdown with total measured area, waste factor, and total material required.

Flooring Product Specifications — The specific flooring product selected:

• Brand, product line, and style name
• Material type (solid hardwood, engineered hardwood, laminate, LVP, ceramic, porcelain, carpet)
• Dimensions and thickness
• Color and finish
• Grade (for hardwood)
• Slip resistance rating (for tile)

Underlayment and Moisture Barrier — Specify the underlayment type (for laminate, vinyl, hardwood), any moisture barrier required (for concrete slabs), and acoustic underlayment (for multi-story buildings).

Subfloor Preparation — Costs for leveling, repair, moisture mitigation, or structural repairs. Include an allowance if full assessment is not possible until old flooring is removed.

Removal and Disposal — Cost to remove and dispose of existing flooring (carpet, tile, hardwood, etc.). Specify disposal fee.

Installation Labor — Labor cost broken down by room or by task (demo, preparation, installation, trim).

Trim and Transitions — Baseboards (repair or new), quarter round, reducer strips, T-molding, stair nose, and any other trim pieces.

Additional Services — Furniture moving, temporary housing arrangements (for large projects), or additional prep work.

Warranty — Manufacturer's warranty on flooring product; contractor's installation warranty.

Payment Terms — Deposit to order materials (typically 40-50%), balance upon completion.

How to Measure for a Flooring Estimate

Step 1: Sketch the Room — Draw a rough floor plan of the room with all walls labeled. Note doorways, closets, islands, and any other interruptions.

Step 2: Measure Length and Width — Measure each wall at the longest and widest points. For rectangular rooms, one length and one width measurement is sufficient. For irregular rooms, measure each section separately.

Step 3: Calculate Square Footage — Multiply length by width for each section. Add all sections together for total room square footage.

Step 4: Add Waste Factor — Multiply by the appropriate waste factor:

• Hardwood (straight plank): 7-10%
• Hardwood (herringbone or parquet): 15-20%
• Laminate or vinyl plank: 10-15%
• Ceramic or porcelain tile: 10-15% (more for complex patterns)
• Carpet: 10-15%

Step 5: Note Transitions — Measure linear feet of doorways and transitions between flooring types. These require transition strips and additional labor.

Sample Flooring Estimate

TopTier Flooring Co.

4500 Oak Floor Drive, Atlanta, GA 30303

Phone: (555) 345-6789 | Email: estimates@toptierflooring.com

State License: GA-FC-112233 | Insured

ESTIMATE #TT-2026-0414

Date: April 14, 2026

Valid Until: May 14, 2026

Client: Sarah and James Mitchell

Property: 3300 Peachtree Road, Unit 1402, Atlanta, GA 30305

Project: Engineered hardwood flooring installation — living room, dining room, hallway

Measurements:

• Living room: 18 ft x 14 ft = 252 sq ft + 10% waste = 277 sq ft
• Dining room: 14 ft x 12 ft = 168 sq ft + 10% waste = 185 sq ft
• Hallway: 10 ft x 3 ft = 30 sq ft + 10% waste = 33 sq ft
• Total material required: 495 sq ft

Warranty: 25-year structural warranty on hardwood (manufacturer). 2-year installation warranty (contractor).

Payment Terms: 50% deposit ($4,241) to order materials. Balance ($4,240) due upon completion.

Related Templates

• Construction Estimate Template — For flooring as part of new construction projects.
• Home Renovation Estimate Template — For flooring as part of renovation work.
• Contractor Estimate Template — General contractor estimate format.
• Free Estimate Template — Universal free estimate for any trade.
• Moving Estimate Template — Related service industry estimate.