Free Non-Profit Invoice Templates

Download free non-profit invoice templates designed for charities, NGOs, churches, and community organizations. Whether you are billing a grant funder, issuing a donation receipt, or invoicing a program participant, Eonebill has a template built for non-profit financial transparency and compliance.

DescriptionQtyUnit PriceAmount
Program staff salaries — Youth Education Initiative (Q2)1$8,500.00$8,500.00
Teaching supplies & learning materials1$1,240.00$1,240.00
Venue rental — Community Center (12 sessions)1$1,800.00$1,800.00
Transportation & field trip coordination1$620.00$620.00
Indirect cost allocation (15% of direct costs)1$1,824.00$1,824.00
Total Grant Expenses (100% Tax-Exempt)$13,984.00
Amount Due from Grantor$13,984.00

What to Include on a Non-Profit Invoice

  • Organization name, address, EIN, and 501(c)(3) status statement
  • Bill-to name and address (grantor, donor, or program participant)
  • Grant agreement or project reference number
  • Program name and reporting period
  • Itemized line items with descriptions (direct vs. indirect cost)
  • Whether the invoice amount is tax-deductible and to what extent
  • Any goods or services exchanged in return for a donation
  • Payment terms and preferred payment method
  • Signed certification that expenses are allowable under the grant/donation

Popular Non-Profit Invoice Templates

Charity Donation Receipt
For tax-deductible charitable gifts from individuals and corporations.
Grant Expense Invoice
Request reimbursement for approved grant-funded program expenses.
Church / Religious Organization Invoice
For tithes, building fund donations, and program service fees.
NGO Program Invoice
Designed for international development and humanitarian program expenses.
Volunteer Reimbursement Invoice
Reimburse volunteers for approved out-of-pocket program expenses.

FAQ

Can non-profits use standard invoice templates?

Yes, but non-profit invoices should clearly identify whether they are billing a grant funder, donor, or program participant — and state tax-exempt status where applicable.

What is a grant invoice vs. a donation receipt?

A grant invoice requests payment for approved program expenses from a foundation or government agency. A donation receipt acknowledges a charitable gift — and is only tax-deductible when given to a registered 501(c)(3) with no goods or services exchanged.

Are non-profits exempt from sales tax?

Most 501(c)(3) organizations are exempt from sales tax on exempt-purpose purchases. However, some program-related sales and certain services may still be taxable. Check your state rules.

Streamline Non-Profit Financial Management

Eonebill tracks grants, donations, and program expenses — with full audit trails and tax-exempt invoice formatting built in.

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