Free Manufacturing Invoice Templates

Download free manufacturing invoice templates for industrial production, OEM parts, custom fabrication, and wholesale manufacturing. Every template includes part number and HS code fields, tooling charges, freight breakdowns, and purchase order references — built for the precision and compliance requirements of manufacturing billing.

DescriptionQtyUnit PriceAmount
CNC-machined aluminum housing — Part #MH-4401 (Rev C)500$18.50$9,250.00
Injection-molded nylon bracket — Part #IB-2208 (Rev B)1,200$3.20$3,840.00
Custom tooling — aluminum housing mold (buyer-owned)1$4,500.00$4,500.00
Quality inspection & CMM certification1$650.00$650.00
Freight — LTL shipment via XPO Logistics (PO #8821)1$385.00$385.00
Subtotal$18,625.00
Tax (Resale Certificate on file — exempt)$0.00
Total Due$18,625.00

What to Include on a Manufacturing Invoice

  • Your company name, address, tax ID, and phone
  • Buyer company name, billing address, and contact
  • Purchase order number and your invoice number
  • Part number, revision, and description for each line item
  • Quantity ordered vs. quantity shipped (for partial shipments)
  • Tooling or setup charges (with ownership terms noted)
  • Unit price and total per line; subtotal, freight, tax, and grand total
  • HS code and country of origin (for international shipments)
  • Resale certificate reference or tax-exempt status
  • Freight carrier, tracking number, and shipping terms (FOB, CIF, etc.)
  • Payment terms (Net-30/Net-45 standard for B2B manufacturing)

Popular Manufacturing Invoice Templates

OEM Parts Manufacturing Invoice
For original equipment manufacturer parts with part numbers and revision control.
Custom Fabrication Invoice
For one-off or small-batch custom metal, plastic, or composite fabrication.
Electronics Manufacturing Invoice
PCB assembly, SMT services, and electronics manufacturing billing.
Packaging & Label Manufacturing Invoice
For custom packaging, labels, and printed materials manufacturing.
Wholesale Manufacturing Invoice
For high-volume production runs with tiered pricing breakdowns.

FAQ

What should a manufacturing invoice include?

Part numbers, descriptions, quantities, unit prices, PO numbers, tooling charges, freight costs, HS codes for international shipments, tax status, and payment terms.

How do manufacturers handle partial shipments?

Invoice each shipment separately as it ships, referencing the original PO and indicating shipment number (e.g., "Shipment 2 of 3"). Always show the remaining balance.

What is a tooling charge?

Tooling covers molds, dies, and custom equipment built to produce your parts. Invoice it separately with clear ownership terms (buyer-owned vs. manufacturer-owned tooling).

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