Free Trucking Invoice Templates

Download free trucking invoice templates for owner-operators, freight carriers, LTL and FTL shippers, and hauling companies. Includes mileage billing, fuel surcharges, detention fees, and cargo-specific rates — all free to use.

How Trucking Companies Bill for Hauling Services

Trucking invoicing has unique billing elements that don't appear in other service industries: mileage rates, fuel surcharges, cargo weight and classification, detention time at pickup and delivery points, and various accessorial fees for special handling.

Whether you're an owner-operator hauling regional loads or a fleet carrier managing long-haul freight, our free trucking invoice templates give you professional documents that capture every charge correctly and make payment straightforward for your clients.

What to Include on a Trucking Invoice

  • Carrier name, MC number, and DOT number — regulatory identification required on all freight invoices
  • Shipper and consignee information — where the load is picked up and delivered
  • Load description and weight — commodity type, weight, and any special handling requirements
  • Origin and destination addresses — exact pickup and delivery locations
  • Rate basis — per mile rate, flat rate, or per hundredweight (CWT) pricing
  • Total miles driven — with mileage rate shown as a line item
  • Fuel surcharge — based on diesel price threshold or percentage of base rate
  • Accessorial charges — detention, layover, tolls, lumper fees,reefer cooling
  • Bill of lading reference number — links invoice to shipment documentation
  • Subtotal, FSC, tax, and total — complete billing summary

Popular Trucking Invoice Templates

FTL (Full Truckload) Invoice
Long-haul full truckload invoice with mileage rate, fuel surcharge, and base rate per load.
LTL (Less Than Truckload) Invoice
Multi-stop LTL invoice with weight-based CWT rates, handling fees, and accessorial charges.
Owner-Operator Invoice
Simple single-load invoice for independent owner-operators with mileage, fuel surcharge, and detention.
Flat Rate Hauling Invoice
Fixed-price hauling invoice for construction, debris, or equipment hauling with no mileage tracking.
Freight Broker Invoice
Broker-style invoice with carrier info, shipper/consignee details, and detailed line-item accessorials.

Common Trucking Accessorial Charges

  • Detention fee — charged when truck waits beyond free time at pickup or delivery (typically 2 hours free)
  • Layover fee — charged when a second day is required to complete the load due to client delays
  • Fuel surcharge (FSC) — percentage or per-mile charge tied to current diesel fuel prices
  • Toll charges — pass-through of highway tolls incurred during the haul
  • Lumper fee — charges for warehouse labor to load or unload freight
  • Reefer surcharge — additional charge for refrigerated trailer service
  • Oversize/overweight permit fees — regulatory permit costs passed through to the shipper

FAQ

Are trucking invoice templates free?
Yes. All trucking invoice templates are completely free to download and use for commercial purposes.
How do I calculate a fuel surcharge on a trucking invoice?
Most fuel surcharges are calculated as a percentage of the base freight rate, or as a per-mile surcharge that adjusts with diesel prices. Include the fuel price threshold (e.g., $3.50/gallon base) and the surcharge table on your invoice for full transparency.
What is the standard free time for detention?
The industry standard is 2 hours free at both pickup and delivery. After that, detention typically runs $25–$75 per hour depending on the agreement. Always document the arrival and departure timestamps on your invoice.
Do I need an MC or DOT number on my invoice?
Yes. If you operate interstate, your Motor Carrier (MC) and DOT numbers should appear on all freight invoices as regulatory requirements. Even intrastate carriers may need their state authority numbers on invoices.

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